Meeting Minutes

the Most Current approved OLD FARM ESTATES TRUSTEE MEETING Minutes are PUBLISHED On this page

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Old Farm Estates Subdivision

Minutes of July 13, 2010 Meeting

7:30 pm, at Holy Cross Lutheran Church

Meeting called to order at 7:30 pm by Sam Craig.

Trustees Present: Sam Craig, Larry Jackson, Luke Bader, Mark Schonhoff, Kathy Schweitzer, Les Shenberg, Shane Neifert, Ted Campbell, Jerry Goldberg, Ed Shimamoto, Mike Davis

Absent: David Voeller, Mary Anne Speck, Joy Fischer, Dan Bellows

Visitors: Total of 8 visitors including Gary Hall, Linda Springmeier, Bob Gates, Robert Parker

Approval of June 8, 2010 Meeting Minutes

Meeting minutes for June 8, 2010 are approved as presented by unanimous consent.

Officer Reports

Treasurer’s Report: (Content submitted prior to meeting)

Ted presented the month end balance as $40,630 and explained the income and expenses for the month. See Financial Statement at the end of meeting minutes for all of the details.

Vice-President’s Report:

Nothing to report

Secretary’s Report:

Nothing to report

President’s Report:

Sam reported that the Lawsuit is scheduled to go to trial 9/2/2010. Anyone interested in being on the committee to look at incorporating the subdivision should contact Sam in the next few weeks. He is looking for 3 people to help review the pluses and minuses to the subdivision. Sam asked all committee heads to start reviewing their committee needs for 2011. He would like to get a start on planning dates and budget needs for next year since budgeting is coming due in the next few months.

Standing Committee Reports

Architectural Review

Nothing to report

Neighborhood heritage Preservation

Jerry reported making contact with 3 Homeowners during the month. Progress was being made with 2 and work still needs to be done with the other homeowner.

Neighborhood Watch

Discussion was held on the current mail box destruction reported by Kathy and the tire track lawn jobs. We also discussed the concerns regarding pushy sales people and unwanted soliciting. The consensus was to send a reminder to our listed homeowners of their rights and responsibilities.

Recreation

Sam reported the 4^th of July party was well received.

Communications/Internet

Nothing to report

Streets and Sidewalks

Mark has scheduled a meeting with St Louis County to review the issues regarding sidewalk repair using concrete instead of asphalt. He is also following up on the street repairs already completed but not to our standards.

Gazette

Nothing to report

Welcome Wagon

Ed visited 4 new homes during the month. Ted advised that he had just received a list from City and Village including another 9 homes. Ed will be busy during the coming month.

Long Range Planning

Nothing to report, however, there was some discussion about the role of LRP and what the Board should be looking towards.

Common Ground

Larry reported he was still having some problems with American Water on the grading and electrical at the entrance after their work. He is continuing to pursue the issues in hopes of a better result. The water at the front of the entrance is turned back on.

Grass cutting on the Parkway section butting our ground will be stopped immediately until a formal agreement is put in place if both parties agree. He advised that someone needs to call Parkway to remove the fallen tree. The cost savings is minuscule to the subdivision but the aesthetics and appearance at the front of our subdivision may turn out to be an issue.

Mulch was put in on the shrub beds at the pool island entrance and on Bookbinder driveway. Metro has yet to finish the shrub bed and redo the grassy area which is currently too rough.

Pool Committee

Mike reported the swim team won its last 2 meets and the 4^th of July party went extremely well with attendance up over last year.

Ad-hoc/special committee reports

Cul-de-Sacs

Nothing to report

GRG Trail

Kathy reported contact with GRG but that they do not seem to be in as much of a hurry as before. They may be short of money and trying to delay the project until funds are available. There is no agreement in place at this time and their last offer has not been changed,

Page-Olive Connector

Jerry reported work continues on moving the utilities. He also discussed the stop light at CC Mill and Olive. His response from St Louis County and Modot was in need of additional info and he is following up.

Special Orders

Nothing to report

Old Business

Ted answered the financial question asked last month by Linda Springmeier. Sam reminded everyone that the Indenture/By-Laws Committee is looking to get started again and needs help.

New Business

Kathy presented a motion to “maintain the Parkway property that abuts our property at the North end of the entrance along Bookbinder” second by Ted.

Discussion was held and the motion was withdrawn.

Ted presented a motion to “increase the Pool Budget by $500 to repair/replace a pool light at the south end of the pool”, second Mike.

Discussion held and motion approved.

Ted presented a motion to “increase the Pool Budget by $750 to repair and replace expansion joint caulking on the pool deck”, second Mike

Discussion held and motion approved.

Ted presented a motion to “increase the Pool Budget by $1900 to replace leaking roof over scorers table with a new metal roof”, second Mike.

Discussion held and motion failed

Next meeting scheduled for Tuesday 8/10/10

Meeting adjourned 8:50 pm

Respectively submitted

Les Shenberg

Financial Statement (Content submitted prior to meeting)

	June	YTD Totals	Full YR Budget
Revenue
C&V Assessments Collected	885.24	9,785.24	55,800.00
C&V Recording Fees Collected	409.76	520.07	800.00
C&V - Investment Income	102.51	321.10	100.00
Investment Income - US Bank	0.01	0.06	0.00
Investment Income - St Louis Bank MM	28.64	228.92	600.00
Investment Income - St Louis Bank Checking	3.74	15.98	0.00
Misc Inc - Easement MO American Water Co	300.00	300.00	0.00

Total Revenues	1,729.90	11,171.37	57,300.00

EXPENSES
C & V - collection fee (5.5%)	54.33	551.22	3,070.00
C & V - Gen Office/Copy	0.00	273.42	250.00
C & V - Postage	0.00	736.56	500.00
C & V - recording fees	27.00	486.00	800.00
Street Light Electricity	0.00	2,192.58	5,390.00
Printing, Mailing & Distr. - Gazette/Directory	0.00	1,250.51	1,990.00
Insurance	0.00	11,907.75	12,370.00
Special Events	192.76	192.76	1,790.00
Legal	0.00	5,236.00	3,000.00
Taxes	184.00	184.00	254.27
Internet	0.00	107.00	100.00
Neighborhood Watch	0.00	0.00	100.00
Long Range Plan	0.00	0.00	100.00
Misc	0.00	259.00	400.00
CG - (Mow, weed, feed, trim etc…)	1,770.00	4,396.09	13,500.00
CG - watering	0.00	564.51	1,200.00
CG - Playground	0.00	0.00	700.00
CG - Tree removal	0.00	0.00	2,000.00
CG - repair parking lot	0.00	0.00	2,500.00
CG improvements	0.00	0.00	2,300.00
Pool Repair & Improve	5,559.00	13,986.85	9,989.00

EXPENSE TOTALS	7,787.09	42,324.25	62,303.27

Change in Net Assets	(6,057.19)	(31,152.88)	(5,003.27)
Beginning Net Assets	46,687.36	71,783.05	71,783.05
Ending net Assets	40,630.17	40,630.17	66,779.78
	0.00	0.00

US Bank Checking Balance
Beginning Balance	2,357.09	2,357.04
Interest - US Bank	0.01	0.06
Internal Transfer from Other OFE Bank	0.00	0.00
Internal Transfer to Other OFE Bank	(184.00)	(184.00)

Ending Balance	2,173.10	2,173.10

St Louis Bank MM Fund
Beginning Balance	42,512.21	63,456.43
Net C&V Deposit	1,223.71	8,579.21
Interest - St Louis	28.64	228.92
Internal Transfer from Other OFE Bank	0.00	0.00
Internal Transfer to Other OFE Bank	(7,600.00)	(36,100.00)

Ending Balance	36,164.56	36,164.56

St Louis Bank Checking
Beginning Balance	1,910.53	5,969.58
Deposit	300.00	300.00
Interest - St Louis	3.74	15.98
Check Disbursements	(7,705.76)	(40,277.05)
Internal Transfer from Other OFE Bank	7,600.00	36,100.00
Internal Transfer to Other OFE Bank	184.00	184.00

Ending Balance	2,292.51	2,292.51

Due to / Due from C&V	0.00	0.00

Total Net Assets	40,630.17	40,630.17