Meeting Minutes

the Most Current approved OLD FARM ESTATES TRUSTEE MEETING Minutes are PUBLISHED On this page

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Old Farm Estates Subdivision

Minutes of January 12, 2010 Meeting

7:30 p.m. at Holy Cross Lutheran Church

Meeting called to order at 7:30 by Sam Craig.

Trustees Present: Sam Craig, Larry Jackson, Jerry Goldberg, Joy Fisher, Luke Bader, Kathy Schweitzer, Mark Schonhoff, David Voeller, Shane Neifert, Les Shenberg, Ed Shimamoto

Absent: Dan Bellows, Ted Campbell, Mike Davis

Visitors: Bob Gates, Barb Gates, Lynn Reyner, Doug Reyner, Bob Parker, Scott Welker, Paul Mieners

Approval of December 8, 2009 Meeting Minutes

Meeting minutes for December 8, 2009 are approved as modified by unanimous consent.

Officer Reports

Treasurer’s Report (Content submitted prior to meeting)

We collected $31,000 in assessments, $105 in recording fees and $33 in interest. Expenses were $7,696 for the month. See Financial Statement at the end of meeting minutes for all of the details.

-Ted Campbell

Vice-President’s Report

Nothing to report

-Larry Jackson

Secretary’s Report

Nothing to report

-David Voeller

President’s Report

Thanks goes out to the Gates family for the help in arranging the new meeting place and to Holy Cross Lutheran Church for letting OFE trustees use their facilities.

The Fortus vs. Schweitzer lawsuit has been withdrawn. They can refile the lawsuit at a later date in the hopes of getting a different judge.

There was a flyer circulated to some OFE homeowners regarding a recycle center at Parkway Central. There are some people that are unhappy with the center and they are the source of the flyer. Just so that everyone knows, there are currently no plans on moving the recycle center.

Missouri American Water was asked some questions about the construction easement they are wanting. We are waiting for Missouri American Water to get back to us.

The 2010 budget still needs to be published.

-Sam Craig

Standing Committee Reports

Architectural Review

Nothing to report

-Shane Neifert

Neighborhood Heritage Preservation

The residents at 1418 Old Farm Drive where the blue van is parked has had 6-7 calls complaining about the vehicles parked there. Everyone calling has been told to call Officer Ellis or Officer Milan. The resident is a renter of the property. The police have visited the property at least once. The law states that vehicles can’t be parked on the street in the same place for more than 24 hours, except in an emergency and for the time period between 5:00 p.m. Friday and 9:00 a.m. Monday. The law also states that vehicle must be parked on a paved surface which, in this case, affects the vehicles being parked on the side of the garage.

-Jerry Goldberg

Neighborhood Watch

The list of OFE email lists is not growing.

-Les Shenberg

Recreation

Joy might be out of town during the egg hunt so she is thinking that a committee could be put together to handle the event. April 3 looks like it will be the date. Anyone that can volunteer to be on the committee is welcome and appreciated.

-Joy Fisher

Communications/Internet (Content submitted prior to meeting)

Nothing to report

-David Voeller

Streets and Sidewalk

St. Louis County has repaired some of the sidewalks that were earlier repaired with black asphalt.

-Mark Schonhoff

Gazette

There have been no articles received yet.

-Jerry Goldberg

Welcome Wagon

Nothing to report

-Ted Campbell

Long Range Planning

Nothing to report

-Sam Craig

Common Ground

The new OFE sign is up on Weatherfield. Ed Shimamoto helped to put it up.

-Larry Jackson

Pool Committee

Nothing to report

-Mike Davis

Ad-hoc/Special Committee Reports

Cul-de-sacs

We are looking for a cul-de-sac committee volunteer.

GRG Trail

Met with GRG in December to discuss the OFE common ground appraisal obtained by an appraiser for OFE. GRG had a different appraiser that had a very different opinion about the value of the land. OFE is now waiting for an official counter offer.

GRG has also made an offer to Kodner for the 4 parcels of land still titled to Kodner just to, in their words, “protect their interests”.

Quiet Kodner Title Lawsuit - January 26 is the next key date where a conference with the judge assigned to the quiet title lawsuit will be held for the purpose of deciding if OFE should already have title to the 4 parcels of land based on Kodner giving OFE the land back in 1979. It turns out that the only reason OFE has to go through a quiet title lawsuit in the first place is that Kodner did not clean up the paperwork in handing the property over to OFE in 1979.

-Kathy Schweitzer

Audit Committee

Nothing to Report

-Dan Bellows, Les Shenberg, Mark Schonhoff

Page-Olive Connector

Saint Louis County is still trying to select a contractor for the design/build phase. MoDot is responsible for the construction of the intersection work being done along Olive.

-Jerry Goldberg

Indenture Bylaws

Nothing to report

-Sam Craig

Special Orders

Old Business

Sam made a motion to purchase a membership from CAI and is now formally withdrawing the motion and will not need the money approved by the board to purchase a membership.

New Business

Ed Shimamoto was nominated at last month’s meeting to fill a vacancy on the board of OFE trustees. On behalf of Ed, Jerry Goldberg sent his bio to the trustees. Ed was given a chance to speak and answer questions. The board voted, by written secret ballot and the vote was: 0-No, 10 -Yes. Scott and Dave verified the final vote count.

Sam passed the gavel to Larry.

Sam made a motion to approve up to $40 to purchase 2 books from CAI. Luke seconded the motion. Discussion was held.

Luke withdrew his second.

Sam revised his motion to approve up to $75 to purchase 2 books from CAI. Jerry seconded the motion. Discussion was held. Motion passed.

The gavel was passed back to Sam.

A discussion was held about OFE foreclosed properties and what if anything OFE should do about the properties. There are approximately 5 foreclosed properties at this time.

An original homeowner at 1856 Burlewood wanted to make everyone aware that deer are becoming more of a problem to OFE homeowners as the deer come into yards looking for something to eat.

On Thursday, January 14^th there will be a free legal seminar to discuss legal issues and recent court cases on community association law. The seminar will be held from 7:00-9:00 at

Maryland Heights Community Center

2344 Mckelvey Rd

Maryland Heights, MO 63043

Good and Welfare

Everyone was given a chance to say a few words.

Meeting was adjourned at 9:00 p.m.

Respectfully submitted,

David Voeller

Financial Statement (Content submitted prior to meeting)

	Dec	YTD Totals	Full YR Budget
Revenue
C&V Assessments Collected	31,000.00	55,998.33	55,800.00
C&V Recording Fees Collected	105.00	825.00	475.00
C&V - Investment Income	5.00	193.93	71.76
Investment Income - US Bank	0.01	0.41	0.44
Investment Income - St Louis Bank MM	26.08	607.45	1,477.94
Investment Income - St Louis Bank Checking	2.04	8.30	-

Total Revenues	31,138.13	57,633.42	57,825.14

EXPENSES
C & V - collection fee (5.5%)	1,705.28	3,090.63	3,082.91
C & V - Gen Office/Copy	0.00	55.80	793.68
C & V - Postage	245.52	245.52	970.55
C & V - recording fees	27.00	810.00	762.20
Street Light Electricity	898.87	5,215.82	5,027.65
Printing, Mailing & Distr. - Gazette/Directory	17.87	2,773.88	1,298.58
Insurance	0.00	11,282.75	13,091.17
Special Events	502.91	1,316.95	700.00
Legal	3,051.08	6,409.08	3,000.00
Taxes	0.00	531.12	465.04
Internet	0.00	95.40	97.85
Neighborhood Watch	0.00	0.00	0.00
Long Range Plan	0.00	2,500.00	500.00
Misc	10.00	204.00	862.59
Landscape maintenance	867.00	12,354.82	10,634.50
Landscape watering	181.71	910.97	970.04
Playground maintenance	0.00	0.00	772.50
Tree removal	0.00	0.00	1,030.00
Landscape improvements	189.00	439.31	4,500.00
Street Lights (new lights)	0.00	0.00	0.00
Pool Repair & Improve	0.00	22,388.34	17,715.00

EXPENSE TOTALS	7,696.24	70,624.39	66,274.27

Change in Net Assets	23,441.89	(12,990.97)	(8,449.13)
Beginning Net Assets	48,341.16	84,774.02	71,588.68
Ending net Assets	71,783.05	71,783.05	63,139.55
	0.00	0.00	0.00

US Bank Checking Balance
Beginning Balance	2,357.03	2,120.69
Net C&V Deposit	0.00	0.00
Interest - US Bank	0.01	0.41
Other Receipts	0.00	0.00
Check Disbursements	0.00	(47,383.72)
Transfer from St Louis Bank & US Bank	0.00	47,619.66

Ending Balance	2,357.04	2,357.04

St Louis Bank MM Fund
Beginning Balance	44,298.15	82,653.33
Net C&V Deposit	29,132.20	52,815.31
Interest - St Louis	26.08	607.45
Check Disbursements open new account	0.00	(5,000.00)
Transfer from US Bank	0.00	0.00
Transfer from St Louis Bank to US Bank	(10,068.00)	(67,687.66)
Misc Deposit	68.00	68.00

Ending Balance	63,456.43	63,456.43

St Louis Bank Checking
Beginning Balance	1,685.98	0.00
Net C&V Deposit	0.00	0.00
Interest - St Louis	2.04	8.30
Check Disbursements	(5,718.44)	(19,038.72)
Transfer from US Bank	0.00	5,000.00
Transfer from STL Bank Money Market	10,000.00	20,000.00

Ending Balance	5,969.58	5,969.58

Due to / Due from C&V	0.00	0.00

Total Net Assets	71,783.05	71,783.05

2010 Assessments Collected		45,801.00
Surplus		25,982.05
		71,783.05