Meeting Minutes

the Most Current approved OLD FARM ESTATES TRUSTEE MEETING Minutes are PUBLISHED On this page

(Note: To View Previously Published Old Farm Estates Trustee Meeting Minutes
Please scroll down to the bottom of the page and click on a meeting date).

Old Farm Estates Subdivision

Minutes of November 8, 2011 Meeting

7:30 pm, at Holy Cross Lutheran Church

Meeting called to order at 7:30 pm by Sam Craig.

Trustees Present: Sam Craig, Ed Shimamoto, Les Shenberg, Larry Jackson, Jerry Goldberg, Mary Anne Speck, Dan Bellows, Ted Campbell and David Voeller

Absent: Joy Fisher, Kathy Schweitzer and Luke Bader

Visitors: Lynn Reyner, Doug Reyner, Gary Hall, Linda Springmeier, Mike Davis, Bob Gates and Barbara Gates

Approval of October 11, 2011 Meeting Minutes

Meeting minutes for October 11, 2011 are approved by unanimous consent.

Officer Reports

Treasurer’s Report:

There are a couple bills that need to be paid.

-Ted

Vice-President’s Report:

Nothing to report

-Larry

Secretary’s Report:

Nothing to report

-Dave

President’s Report: (submitted via email)

ü Thanks to everyone who attended the OFE General meeting.

ü There was a good presentation at the OFE General meeting on kitchen remodeling.

ü On November 2 Parkway passed the proposed redistricting with an important change to OFE residents. For kids that are in 6^th through 8^th grade, Parkway will allow them to be grandfathered into staying in Parkway North and they will provide transportation for 3 years.

ü Friday November 22 the ballots for the OFE district elections are due. The election date is November 29. The new Trustees will be installed immediately.

ü At the December OFE meeting we will elect new officers.

ü A family on Old Farm Drive has notified us that they have erosion problems between OFE common ground and their back yard. They are trying to get some help on dealing with the problem.

-Sam

Standing Committee Reports

Architectural Review

Nothing to report

-Mary Anne Speck

Neighborhood Heritage Preservation

A complaint about dead tree branches overhanging the OFE backstop was received. The owner of the property said he would cut the branches down to the trunk.

-Jerry

Neighborhood Watch

A complaint was received from a homeowner on Burlewood about barking dogs at night. The process for barking dogs is to call St. Louis County animal control and give them a description of the house and barking dogs.

There was also a complaint on Burlewood about feral cats. The homeowner said they would stop feeding the cats.

-Les

Recreation

Nothing to report

-Joy

Communications/Internet

The home page was updated with more relevant information. The meeting minutes pages have been updated. The resources page has been updated to reflect the correct name of the Neighborhood Heritage Preservation Committee. The calendar page was updated to add the Halloween date.

-Dave

Streets and Sidewalks

This committee is in need of a chairperson.

Gazette

The first article has yet to be received.

-Jerry

Welcome Wagon

Last month there was one homeowner that was visited. The homeowners had moved from Chicago. City Village has notified us of 5 new homeowners. Of the 5, 2 have been visited, 1 was owned by a property management company, 1 is in district 2 and 1 is in district 6.

-Ed

Long Range Planning

Nothing to report

-Sam

Common Ground

The tuck pointing and painting at the OFE front entrance is done. A detailed inspection of the work has not been done yet.

Ed and I went to Weatherfield to look at some OFE common ground trees. The decision was made that if the trees fell they would take out a fence and possibly a sun room. 2 bids were received but one of the bidders didn’t have insurance. Both trees were cut down for $1,000.

-Larry

Pool Committee

No report.

-Mike Davis

Ad-hoc/special committee reports

Audit Committee

Les Shenberg, Kathy Scweitzer and Jerry Goldberg reviewed the financial books and returned them to Ted. The verbal report is that everything is fine. There will be a written report to follow.

GRG Trail

There is a draft of a letter that is going to be sent to GRG to try jump start negotiations.

-Kathy

Page-Olive Connector

Nothing to report

-Jerry

Directory

· Turned in the rough draft of everything to the company.

· Covers are being decided on now.

· A sample layout has been done by the company for our review.

· Emails and extra phone numbers are now included in the directory as well as landlords versus homeowners.

· The company should have an approved copy by the end of the month and the directory should come out at the beginning of the year.

-Ed and Mary Anne

Indenture Bylaws Committee

A meeting is intended to be scheduled toward the end of the month. One of the items to talk about is a reduction of the number of general meetings that are currently required by the OFE indentures.

-Sam

Cul-de-Sacs

This committee is still in need of a chairperson.

Special Orders

None

Old Business

The 2012 budget was discussed.

Larry made a motion to approve the 2012 budget as modified. Mary Anne seconded the motion. The motion passed unanimously. A copy is attached.

New Business

Larry made a motion to approve $125 to be donated to Holy Cross before the end of the year for the use of their facility. The motion was seconded by Mary Anne. Motion was discussed. The motion passed unanimously.

Meeting was adjourned at 8:34 pm.

Respectfully submitted

David Voeller

*Old Farm Estates*
2012 Budget - FINAL
Revenues, Expenses and Cash Balances

	Resp Committee	Budget
Revenue
C&V Assessments Collected		55,800.00
C&V Recording Fees Collected		630.00
C&V - Penalties & Interest on Assessments		200.00
Investment Income		150.00
Misc Income		0.00
		0.00
Total Revenues		56,780.00

EXPENSES
C & V - collection fee (5.5%)	Exec	3,100.00
C & V - Gen Office/Copy	Exec	300.00
C & V - Postage	Exec	500.00
C & V - recording fees	Exec	500.00
Street Light Electricity	St & Sidewalk	6,100.00
Printing & Mailing	Gazette	1,800.00
Insurance	Exec	10,900.00
Special Events	Recreation	1,500.00
Legal	Exec	2,500.00
Taxes	Exec	105.00
Internet	Internet	110.00
Neighborhood Watch	N/Watch	1,000.00
Long Range Plan	Exec	0.00
Misc	Exec	450.00
Welcome Wagon		100.00
Common Ground
Maintenance (grass, trees, chips etc.)	Comm Grd	12,100.00
Watering		1,150.00
Tree removal		2,000.00
Parking Lot Repair	Comm Grd	0.00
Other	Comm Grd	0.00
Pool Repair & Improvements	Pool	10,250.00

Total Expenses		54,465.00

Change in Net Assets		2,315.00
Beginning Net Assets		75,580.45
Ending net Assets		77,895.45