Home Pool Swim Team Calendar Meeting Minutes Newsletter Resources Indentures Contact Us About OFE GRG Trail

Swim Team Home
Contact Information
Sponsors
Sponsor Information
Registration
Schedule
Kickboard
Directions
Clinics
Fundraisers
Work Duties

 

 

OFE Swim Team Parent Work Duties

 

 

Each family must complete 4 work duty slots including either meets and/or other chairperson functions as described below PLUS ONE Fundraising Work Duty.

 

The swim team cannot operate successfully without parent involvement and we greatly appreciate your support.

 

 

 

 

 

 

 

Parent Rep – Swim (full work duty) 

As always, another parent rep will be needed for next year.  Duties of the parent rep are shown below.

               

  • attend 4 Gateway League meetings, Feb, Mar, June, July

  • meet with past parent reps and Treasurer to determine registration fees and coaches salaries

  • update and print team booklet (April-May time frame)

  • determine # of work slots per family

  • assist registration chairperson with registration process

  • coordinate all aspects of team with coach and chairpersons on a regular basis

  • confirm official for each home meet (Sunday preceding meet)

  • greet official at home meets, introduce to appropriate people and

  • pay at end of meet

  • attend Tuesday practices to help with distribution of awards/treats

  • maintain family file and bring to meets/practices

  • submit score sheet to division chair following home meets

  • maintain supply box and make purchases as necessary

  • check in workers at meets, give name tags and train as necessary

  • set scoring table prior to start of meet

  • check periodically with all workers during meet to see if running smoothly

  • attend conference planning meeting and inform parents of details

  • provide materials for conference posters and supervise

  • assist with clean-up at all meets

Suit/Photo (2 work slots)         Open        

  • goes to B&B and chooses the team suit  (should be a 2 yr. suit)

  • distribute information to the parents which tells them the name of the team suit and how to go about purchasing it

  • coordinate with the registration chairperson about having B&B come to sell the team suit at our team registration session

  • design a team t-shirt and have them screen printed

  • arrange for the sale of the team shirt at our registration and at home meets

  • coordinate with our photographer and choose a date for team photos

  • distribute details and order forms for swim photos to swim/dive families

  • attend the photo session to help photographer

  • pick up photos and distribute them to the families

  • assist with the cleanup of our bullpen after all meets

 

Computer (3 work slots)                                         TBD

  • create the swim and dive team roster from the registration sheets and forward to the appropriate league officials

  • coordinate with the registration chairperson concerning updates to the roster

  • generate copies of the roster for the coaches and the parent rep

  • generate a family phone list to be distributed to the chairpersons 

  • get lineup before each meet from the coach; enter lineup into the computer, and print

  • print labels for heat cards and ribbons and get them to the heat card chairperson on the morning of meets

  • enter meet results in computer

  • enter conference lineup on the computer

  • print all required copies and generate the disk to be turned in prior to conference

 

Treasurer (2 work slots )                              Ted Campbell

  • have your name put on the Old Farm Swim Team account

  • attend the annual swim team board meeting to report on yearly finances

  • make league payments

  • reimburse committee heads for approved expenses

  • maintain the swim team checkbook and receipts

 

Fundraisers  (2-3 work slots)                        Chris Hester and Nancy Martin (Garage Sale)

  • Meet with parent rep at the beginning of the season to set a financial goal

  • Attend Pool Committee meetings as needed to report of status of fund raisers

  • Oversee all aspects of the fundraiser

 

Trophies/Banquet/Coaches’ Gifts (3 work slots)      Luanne Franzer                           

  • obtain a swim and dive roster from the parent reps and consult with the coaches about

  • high point and other special awards

  • choose the swim trophy (we have purchased them at Major Trophy for about 10 yrs.)

  • order the swim trophies and diving medals

  • pick up the trophies and medals and have them set up and ready to distribute at the awards banquet

  • collect money from swim and dive families during our final 2 meets for coach appreciation gifts

  • consult with the parent rep and purchase the coaches’ gifts

  • consult with parent rep and determines how and when the end of the season banquet will be held (pot luck or catered etc.)

  • contact the caterer (if you decide to use one) and determine the menu and cost

  • inform families of the date, time, and arrangements for the banquet

  • collect money for the banquet if it is catered

  • order a decorated sheet cake for the banquet

  • arrive early for the banquet to assist with set up

  • organize clean up after the banquet

  • assist with bullpen clean up after each meet

 

SWIM MEET WORK DUTIES  (1 Work Slot each)

 

Starter Asst.

  • help starter during the meet

  • record starter’s called finishes on the form

  • hand this form to the runner

  • arrive 15 minutes prior to start of meet

  • remain until the end of the meet

 

Runner

works with runner from the other team to collect heat cards from timers at the end of each race and gives them to the heat card judge at the scoring table arrive 15 minutes prior to the start of the meet remain until the end of the meet

 

 

Heat Card Judge

  • works with the heat card judge from the other team

  • collects heat cards from the runners

  • determines 1st, 2nd, 3rd place order

  • hands the cards to the scorekeeper    

  • arrive 15 minutes prior to the start of the meet

  • remain until the end of the meet

 

Scorekeeper

  • works with the scorekeeper from the other team

  • records information from the heat cards on the master score sheet

  • arrive 15 minutes prior to the start of the meet

  • remain until the end of the meet

 

Ribbon writers

  • receive placement card from scorekeeper, determining 1st 2nd or 3rd placement for each race

  • place the correct label on the appropriate ribbon for each qualifying swimmer

  • sort the ribbons by age group

  • arrive 15 minutes prior to the start of the meet remain until the end of the meet

 

Timers

  • be 1 of 3 timers for a lane during a meet

  • arrive 15 minutes prior to the start of the meet

  • remain until the end of the meet

Bull Pen

Directs swimmers from the bull pen to the blocks

 

Block Worker

Positioned at the starting block for the duration of the meet, this job confirms the correct Old Farm swimmers are at the blocks and are placed in the correct lane and race.

 

Conference workers: All parents who have a child swimming in conference will be asked to work a slot.  Signups will take place in July.